Q: When sending an e-mail invitation for a meeting to employees, how far in advance should they receive the invitation. Example: Let’s say the meeting is March 13th – when should the e-mail invite have been sent. Thanks in advance for your help!
A: It’s best to give as much advance notice as possible. A general guideline is at least one week for in-house meetings, two to four weeks for formal meetings. Another important thing to remember is the longer the meeting, the more schedule-shifting it will require for participants. However, this is only a guideline and it could depend on the urgency of the meeting, the number of employees, etc.