Q: I am planning a dinner meeting the evening prior to a day-long board meeting. The dinner meeting is set up so that each individual pays for their own meal. It has been done in the past but is not yet an established tradition. How do I indicate these details in the agendas and e-mail notifications so that it does not appear rude, but is also clearly understood?
A: You probably need to list the dinner as a no host dinner at x restaurant at whatever time you set. You will need to ask for responses so you know how many reservations to make, however. You are really not inviting guests, therefore, but rather announcing the dinner for those who wish to attend, with you as the coordinator.