1. Rusty Shackleford

    I would make sure this person is actually a retiree. There is a difference between those who are actually retired after 20 or more years of service, and those who merely are honorably discharged. The rank of Captain is generally held between years 4-11 of a commissioned officers’ career. Also, generally rank is only retained by active or reserve officer’s if they received a regular commission, which is rare for a Captain. A reserve officer does not retain their rank after retirement unless they received a regular commission. Therefore, unless this person “retired” from active commissioned service, using their rank is not appropriate.
    Context is also very important to consider. If this officer has transitioned from military service to private industry, particularly an industry with an eye toward doing business with the government, and your contact is in that capacity, the use of military rank and title is quite possibly illegal. The purpose of this rule is to prevent former officers from using their contacts and rank to get an unfair advantage bidding for government contracts. At the Pentagon this rule is strictly enforced. Retired Generals who work in private industry are always formally referred to as “Mr” or “Ms.” Those who return in a military or social capacity may still be called “General”

  2. Captain Daniel Bell

    Veterans who have served honorably during war are entitled BY LAW, 10 USC 772(e) to BEAR THE TITLE of the highest rank held during wartime. It has become a pervasive misconception among etiquette advisors that only retired personnel retain their rank (title). Perhaps this is due to the fact that the military services issue regulations governing the use of title by retired personnel, since retired personnel still are obligated to abide by regulations, but has no authority over honorably discharged veterans. Yet the US Congress has, in the law cited above, granted to honorable wartime veterans the right to bear the title of the highest grade held in wartime, as well as to wear the uniform on certain occasions.
    It may be the case that many persons confuse ‘rank’ with ‘title’. Retired personnel are placed on a retired list and do in fact nominally hold rank in the hierarchy of the military, whereas veterans do not enter upon any list of ranking. But the title for veterans, as noted above, remains.
    I have taken issue with the advice proffered by the Post organization on this subject, particularly when it is deemed in ‘poor taste’ for a non-retired person to, in effect, continue to bear the title. My queries as to why they may consider it ‘poor taste’ to exercise a legal right have gone unanswered.
    I am an honorably discharged veteran who served during wartime, and I am very proud of that fact. If one insists on denying veterans the title to which they have a legal right, or brand them as ones who exercise ‘poor taste’, I must and do object. I rather think it in poor taste, and arrogant, to discourage honorable veterans from bearing the title(s) that they have earned.
    It is the case that “retired” personnel are subject to certain legal restrictions, but one ought to be careful not to confuse the business use of title with the social use of title. Additionally, the title itself is not contingent upon regular, reserve, or national guard service. Honorable wartime veterans may ‘bear the title’ of the highest grade held during wartime, and that is the law.
    Captain D. A. Bell, USA (Vet.)

  3. Colonel Sterling D. MacLeod, USA (Ret.)

    Captain Bell well highlights the fact that honorably discharged veterans of wartime service are authorized by LAW to bear the title they earned during such wartime military service regardless of their component membership: Active, Reserve or National Guard. Well Done!

  4. CW$ John Bailey USA (Retired)

    What are the rules for using military rank if a person has retired from the military?
    The following pertains to retired military members, officer and enlisted.

    All retired personnel are permitted to use their military titles socially and in connection with commercial enterprises. Such military titles must never be used in any manner, which may bring discredit to the Uniformed Services.

    The use of military titles is prohibited in connection with commercial enterprises when such use, with or without the intent to mislead, gives rise to any appearance of sponsorship or approval by the Uniformed Services or the Department of Defense.

    Military titles will not be a part of the signature block of a retired servicemember when signing official correspondences as a civil service employee.

    Retirees not on active duty will not use their military titles in connection with public appearances outside the United States unless such use is authorized by the appropriate overseas commander.

    When military titles are used by members to sign their names to documents that pertain to them personally, they must show that they are in a retired status after the grade. Social and business calling cards must reflect the retired status.

    In a military office, retirees using military titles on the telephone could lead to confusion and unwitting misrepresentation, conveying the impression of active duty status. In any case, common sense is the guide when a retired servicemember works for the Government. No reasonable retired officer would invite awkwardness when employed in a military office by insisting on being called by military title, if such title outranks the retired servicemember’s active duty chief. The retired servicemember’s use of his rightful title in Government employment is guided by his acceptance of his civilian status and loyal conformance to the established channels of command. Local customs, practices, and conditions of employment are the primary influencing factors.

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