Destination Wedding: Who covers travel costs?

by EPI Staff on May 12, 2009

Q: We are getting married in a remote location. The closest airport is three hours away from the wedding site. Do we need to provide transportation?

A: Typically, transportation arrangements and costs are a guest’s responsibility. However, as hosts you want travel to be as easy as possible for your guests. If the closest airport is three hours away, and many of your guests will be flying, let people know in advance about the best choices for ground transportation. If your budget allows, consider chartering a van that could run at a time that benefits the majority of guests. If you’re truly lucky, a friend or relative may offer to make a run to the airport to collect guests. At the very least, provide contact information for area car rental and limousine service providers in the area.

{ 4 comments… read them below or add one }

Mary June 12, 2009 at 10:38 am

Does anyone know what the etiquette is for communicating accomodations in the wedding invite. I know it should be on a separate insert, but is it correct to include actual prices of the various hotels, or simply include contact information?


Daniel Post Senning June 15, 2009 at 1:47 pm

I was able to find a couple of examples of invitations in our files where prices for accommodations were given on the enclosure. This information could be of some use to your guests and you could include it if you like. Having said this, many people do seem to prefer to simply give contact information and order the options given by price. There is no set rule for this and it would be a question of your own preference. I’d be curious what others think about this.


P Stephenson September 5, 2011 at 11:46 am

My son is graduating from Air Force pilot training halfway across the country, and he wants to extend an invitation to all in the family who would like to attend. My sister and brother-in-law have had financial difficulties for years now and will certainly find the travel costs prohibitive. Is there a way to word the invitation so that they know the earnestness with which their nephew would like them to attend but at the same time convey the understanding that it will probably not be possible for them?


Alicia September 5, 2011 at 11:50 am

Invites are not summons. He should just invite his Aunt and uncle. If they can not afford to attend they will RSVP no. If they RSVP no he accepts that graciously. This is the way to go. It expressed desire for attendadnce ( the invite) and understanding that attendance although wished for by both parties may not always be possible ( the gracious acceptance of a NO RSVP)
Any wording iomplying the expectation of lack of acceptance in advance can come accross as a lack of desire for attendance. Also although we sometimes feel as we know others situations we never quite do so maybe t hey will attend.
Congrats to your son. May he stay safe while serving our country.


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